HPS IRC Poster Session; Abstract Submittal Deadline Extension

[james.g.barnes@att.net]

Dear all;



The deadline for submission of Abstracts to the IRC Poster Session has been 

extended to 5 pm Eastern time on Monday, February 9.



I encourage interested persons to submit an Abstract.



Please forward to interested individuals and professional societies.





James Barnes, CHP

IRC Poster Sesson Coordinator

james.g.barnes@att.net





============================================



The International Relations Committee (IRC) of the Health Physics Society 

(United States) is requesting abstracts for a special poster session it is 

sponsoring at the American Radiation Safety Conference and Exposition to be 

held in Washington, D. C., on 11 - 15 July 2004. This call is a Committee 

project intending to provide an avenue of communication between health 

physics researchers and practitioners who are citizens of foreign countries 

and their peers in the United States.

 

This is a POSTER session; the submitter is NOT required to attend the 

conference. It is the Committee's intent to sponsor posters to be displayed 

at the annual meeting. Please note that the Committee is NOT sponsoring 

travel or expenses for submitters to attend the conference.

 

The following guidelines should be followed in submitting the Abstracts for 

this event. The ABSTRACT DEADLINE is January 30, 2004. The successful 

submitters will need to provide a poster not later than 11 June 2004 for 

posting at the conference.



The following guidelines apply:

 

1) The submitter is a citizen of (and residing in) a country other than the 

United States. The work may not have any collaborators or authors from the 

United States who would otherwise be qualified to submit the project to the 

Society through a normal submission process.

 

2) The submitter is NOT intending to attend the meeting in person.



3) The subject of the submitted work is directly related to health physics, 

medical physics, radiation biophysics, radiation biology, radiation safety, 

radiation effects, or other discipline or activity directly related to the 

field of radiation science or practice of radiation safety. Note that 

discussion of innovative work practices, regulatory issues in the foreign 

country, unique problems encountered in the practice of radiation safety, 

medical treatment of radiation affected populations, etc., are all valid 

subjects for submittal. The mere use of radiation or  radioactivity in the 

conduct of a project (such as radiotracer studies) does NOT qualify it for 

consideration.

 

4) The abstract must be provided in the English language in an ELECTRONIC 

FORMAT (i.e., MS Word, WordPerfect, ASCII text file, etc.).



5) Submitted abstracts are to follow this example:

 

TITLE.* Presenter 1, Presenter 2, Presenter 3 (1 [Presenter 1's full address 

and affiliation]; 2 [Presenter2's full address and affiliation], etc.)

 

Text (A thorough description of the work. Not less than 150 words nor more

than 2,000 characters. The body of the abstract must be one concise 

paragraph.).

 

*(If work was supported under government or private grant, or performed as 

part of routine work duties, provide information as to the source of funding 

or the employer.)



The IRC may edit or modify the Abstract for clarity and to ensure that the 

formatting and word and character limits are met.



6) The Abstracts will be reviewed by members of the International Relations 

Committee with assistance from other interested Society members. In general, 

the criteria of review will be relevance to the practice of radiation safety, 

quality of the science or practice, potential level of interest to meeting 

attendees, etc. The Committee is particularly interested in displaying work 

that is innovative or is exploring aspects of radiation safety that have not 

been the subject of extensive research, commercial, or regulatory interest in 

the United States.

 

7) Submittals must be in an ELECTRONIC format.  The PREFERRED method of 

submission is by email to:

 

          IRC-Abstracts@worldnet.att.net

 

Alternately, an abstract may be submitted on a 3.5" floppy disk or on a CD-

ROM by surface mail to:

 

          ATTN: International Relations Poster Session

          Health Physics Society

          1313 Dolley Madison Blvd; Suite 402



          McLean, VA 22101

          United States

 

8) Those persons whose Abstracts are selected for presentation will be 

expected to provide a poster to be displayed at the annual meeting.  The 

available poster area will be approximately 240 cm x 120 cm (8 ft. X 4 ft.). 

A member of the Committee or an interested society member will assist the 

submitter in the preparation of the poster, if desired.  For efficiency, 

posters should be transmitted to the Society in an electronic format. Posters 

must be prepared in the English language. A Powerpoint-type presentation 

format is acceptable.

 

9) The posters will be displayed in a special section of the Poster Sessions 

at the annual meeting. The International Relations Committee will provide a 

host for each session who will describe the program, who will provide a 

discussion of each poster with interested Society members, and will assist 

members with contact information for the submitter. The Committee will 

encourage members to contact the submitter in order to establish 

collaborative efforts in the future.

 

10) The individuals preparing posters will receive an acknowledgement of 

their participation in the annual meeting.



 

Questions regarding the program can be sent to james.g.barnes@att.net.

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