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IRC International Poster Session; Request for Abstracts
Dear all,
Below is the announcement for the International Relations Committee Poster Session for the 2004 HPS Annual Meeting in Washington, D.C. This will be the third annual presentation of the session.
Please distribute widely to interested organizations and persons.
Jim Barnes
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The International Relations Committee (IRC) of the Health Physics Society (United States) is requesting abstracts for a special poster session it is sponsoring at the American Conference on Radiation Safety to be held in Washington, D. C., on 11 - 15 July 2004. This call is a Committee project intending to provide an avenue of communication between health physics researchers and practitioners who are citizens of foreign countries and their peers in the United States.
This is a POSTER session; the submitter is NOT required to attend the conference. It is the Committee's intent to sponsor posters to be displayed at the annual meeting. Please note that the Committee is NOT sponsoring travel or expenses for submitters to attend the conference.
The following guidelines should be followed in submitting the Abstracts for this event. The ABSTRACT DEADLINE is January 30, 2004. The successful submitters will need to provide a poster not later than 11 June 2004 for posting at the conference.
The following guidelines apply:
1) The submitter is a citizen of (and residing in) a country other than the United States. The work may not have any collaborators or authors from the United States who would otherwise be qualified to submit the project to the Society through a normal submission process.
2) The submitter is NOT intending to attend the meeting in person.
3) The subject of the submitted work is directly related to health physics, medical physics, radiation biophysics, radiation biology, radiation safety, radiation effects, or other discipline or activity directly related to the field of radiation science or practice of radiation safety. Note that discussion of innovative work practices, regulatory issues in the foreign country, unique problems encountered in the practice of radiation safety, medical treatment of radiation affected populations, etc., are all valid subjects for submittal. The mere use of radiation or radioactivity in the conduct of a project (such as radiotracer studies) does NOT qualify it for consideration.
4) The abstract must be provided in the English language in an ELECTRONIC FORMAT (i.e., MS Word, WordPerfect, ASCII text file, etc.).
5) Submitted abstracts are to follow this example:
TITLE.* Presenter 1, Presenter 2, Presenter 3 (1 [Presenter 1's full address and
affiliation]; 2 [Presenter2's full address and affiliation], etc.)
Text (A thorough description of the work. Not less than 150 words nor more
than 2,000 characters. The body of the abstract must be one concise paragraph.).
*(If work was supported under government or private grant, or performed as part of routine work duties, provide information as to the source of funding or the employer.)
The IRC may edit or modify the Abstract for clarity and to ensure that the formatting and word and character limits are met.
6) The Abstracts will be reviewed by members of the International Relations Committee with assistance from other interested Society members. In general, the criteria of review will be relevance to the practice of radiation safety, quality of the science or practice, potential level of interest to meeting attendees, etc. The Committee is particularly interested in displaying work that is innovative or is exploring aspects of radiation safety that have not been the subject of extensive research, commercial, or regulatory interest in the United States.
7) Submittals must be in an ELECTRONIC format. The PREFERRED method of submission is by email to:
IRC-Abstracts@worldnet.att.net
Alternately, an abstract may be submitted on a 3.5" floppy disk or on a CD-ROM by surface mail to:
ATTN: International Relations Poster Session
Health Physics Society
1313 Dolley Madison Blvd; Suite 402
McLean, VA 22101
United States
8) Those persons whose Abstracts are selected for presentation will be expected to provide a poster to be displayed at the annual meeting. The available poster area will be approximately 240 cm x 120 cm (8 ft. X 4 ft.). A member of the Committee or an interested society member will assist the submitter in the preparation of the poster, if desired. For efficiency, posters should be transmitted to the Society in an electronic format. Posters must be prepared in the English language. A Powerpoint-type presentation format is acceptable.
9) The posters will be displayed in a special section of the Poster Sessions at the annual meeting. The International Relations Committee will provide a host for each session who will describe the program, who will provide a discussion of each poster with interested Society members, and will assist members with contact information for the submitter. The Committee will encourage members to contact the submitter in order to establish collaborative efforts in the future.
10) The individuals preparing posters will receive an acknowledgement of their participation in the annual meeting.
Questions regarding the program can be sent to james.g.barnes@att.net.